Information technology has been evolving fast and this has come with its own challenges on top of the great benefits. Companies can now connect with each other while at the same reaching out to millions of people across the world.
As such, this has called for change in legislation in many countries and this has affected different things including internet policies, data protection, and online selling.
With this in mind, companies seeking to do business online will need to understand the legislation and work towards compliance especially with the new General Data Protection Regulation (GDPR) coming into effect by 2018.
What can Companies and Businesses Do to Comply with New Legislations?
With the new changes taking effect, it is clear that it won’t be business as usual. Companies and businesses will need to work on their policies and how they operate online. As a business administrator, there are some things you can do especially for guaranteed data protection. These include: –
- Establish a strong information register. This will help your company to identify your source of data, what data is in your possession, where is it held and also how it is held. A proper framework will need to be established since this is not so obvious.
- Revise your privacy policies. While your old privacy policies might have worked well for you, there is a need to rethink and tweak them so they can align with the new guidelines. In fact, your privacy policies need to be clearly and plainly written in English. As such, businesses need to re-look their policies and tighten any loose ends likely to bite them in the future.
- Have data protection officer. This officer will be the focal point when it comes to data protection activities especially if your business has more than 250 employees.
- The GDPR requires also that personal data be deleted in case a client makes a request for such. As such, businesses will need to have a clear process and procedures on how to handle such requests to avoid violation of the law. This is necessary not only for companies operating within EU member countries but others around the world where personal data is held for EU companies, businesses and individuals.
- Review procedural and technical data controls. This will help in light of the hefty fines put in place by the General Data Protection Regulation. The new regulations require that violating companies or businesses be fined 2% of their global turnover or a minimum of €250,000 to €1,000,000.
While these laws might seem tough, it is good to know that businesses and companies operating online need to be accountable when handling personal data.
Data protection and technology need to grow together and the GDPR will help be very helpful especially when it comes to cloud computing.
The strategy is in having clear privacy policies aimed at informing users how their personal data is being processed and stored while at the same time gaining their consent.